Electronic forms streamline business information processing. The forms are customizable and available in structured, semi-structured and unstructured formats. The benefits of electronic forms are tremendous. They have the ability improve internal and external business communication with vendors and customers while reducing manual data input and human error.
Replace Pre-printed FormsIf you are using pre-printed forms, you are likely spending a lot of money to maintain those forms. In some cases, the pre-printed form can cost as much as 15 cents per part. That means that a three part form can cost as much as 45 cents.
By printing your variable form content at the same time as the form on your low cost multifunction device, your business can significantly reduce its costs in producing invoices, statements, delivery documents and other forms your system creates for you.
One-on-One MarketingFrom your accounting system or customer relationship management system, you have a vast amount of data at your disposal about your customers. You have the ability to see your customers’ buying habits as well as their buying history. Using variable data printing technology and your multifunction system, you can create compelling one-to-one marketing materials that are highly personalized for your customers’ individual buying habits.
Invoice MarketingThe easiest person to sell to is someone who has already purchased from you. By redesigning your invoices to create space into which advertisement can fit, you can show your customers current specials you might be offering to encourage them to spend more money with you. That advertisement can be as simple as an ad that every customer can see or can be changed based on certain data from the account such as the current status or amount of the purchases from the last year.
Direct Output to Multiple LocationsYour data needs to be available across multiple locations. Some of your customer may want their invoices mailed, faxed or emailed. You may have a need to print a copy for yourself at the same time. Perhaps you have an electronic document management system where you store an image of all your documentation. With eform technology, you can have a copy of the document distributed automatically to the location of your choice. Moreover, these documents will be sent to all those locations automatically.
To learn more about electronic forms, contact us today.